What’s the same?

All Colleges require health records to be kept for a substantial period of time after a patient’s last visit. Records may be stored off site provided that all security requirements are met.

Most Colleges require patient and financial records to be kept for 10 years after the date of the patient’s last visit, or 10 years past the patient’s 18th birthday if the patient’s last visit was before their 18th birthday.

What’s different?

The College of Chiropractors (CCO) expect records to be kept for 7 years after the date of the patient’s last visit, or 7 years past their 18th birthday if the patient’s last visit was before their 18th birthday.

The College of Occupational Therapists (COTO) requires that a list of names and dates of files that have been destroyed be maintained permanently, or until maintaining the list is no longer reasonably necessary according to facility or practice policy.

In Practice

The practitioners at Willow Pines, asked the clinic owner (a non-regulated professional and the HIC) to agree in writing that all records will be kept for 10 years and according to PHIPA guidelines. This allows all practitioners to meet professional expectations.

In addition, OT Ingrid keeps a list of names and dates of destroyed records.